In the fast moving and constantly evolving world of meetings, conferences, and events, organisers are always on the look out for new ways to enhance attendee experiences. Not only does the content need to be fresh and inspiring, but the methods of engagement must also be innovative and effective. We've gathered a range of strategies and tools, both digital and traditional, to help you create memorable and impactful events.
"At Frankston Arts Centre, we see clients using a range of methods to engage their delegates, from speakers and team-building activities to various digital tools. These approaches are great for getting attendees involved and enhancing their experience. For online methods, I'd suggest allowing time to trial the software both before the event and at the venue with our technical supervisor. This way, you can ensure everything runs smoothly." - Kate Thompson, Event Coordinator at Frankston Arts Centre
Here are some key suggestions to consider for your next meeting, conference or event.
1. Interactive Q&A and Polls
Slido: Integrates with Zoom and Microsoft Teams for real-time Q&A and polls.
Mentimeter: Engages attendees with live participation and word maps.
2. Online Brainstorming and Collaboration
Miro and MURAL: Facilitate real-time brainstorming with virtual sticky notes and drawing tools.
Microsoft Whiteboard: Provide interactive spaces for planning and problem-solving.
3. Team Building and Ice Breakers
Hire a Team Building Organisation: Engage professionals who specialise in team-building exercises.
Interactive Ice Breakers: Start your event with activities that encourage networking and collaboration among attendees.
Purple Soup Team Building
4. Strategic Innovation Sessions
Enlist a Coach or Organisation: Bring in experts who focus on strategy sessions, innovation, and development to guide your attendees through brainstorming and idea development.
Workshops: Conduct interactive workshops where participants can collaborate on ideas and develop innovative solutions together.
Saxton Keynote Speakers,ICMI Business Speakers
5. Inspiring Keynote Speakers
Engage a Keynote Speaker: Select speakers who can shift mindsets and inspire attendees to think creatively. Follow the keynote with activities that allow participants to apply new insights and collaborate on projects.
Saxton Keynote Speakers, ICMI Business Speakers
6. Advanced AV Systems
Utilise State-of-the-Art AV Equipment: Ensure clear communication and seamless integration with digital platforms. Ensure that remote participants can engage fully with the event, from keynotes to breakout sessions, using state-of-the-art audio and video equipment.
Systems offered in house at Frankston Arts Centre Include: wireless conference systems, video conferencing capabilities, and acoustic echo elimination for a professional sound experience.
To find out more, visit Frankston Arts Centre's Event AV.
7. Inclusive Participation Platforms
Vevox and Pigeonhole Live: Allow attendees to contribute ideas and feedback anonymously, ensuring a diverse range of inputs and honest discussions.
8. Effective Small Group Discussions
Zoom and Microsoft Teams: To ensure remote attendees can contribute and interact, utilise online breakout room features to manage smaller group discussions and make sessions more productive.
By combining innovative digital tools with traditional team-building strategies, you can create dynamic and engaging events that inspire innovation and develop meaningful connections. This approach ensures that all attendees, whether in-person or remote, can participate fully and leave with valuable insights and experiences.